How can I use the Editor to create documents?

The Editor is our text editing and formatting tool that allows you to create the body of your contracts. It includes different features, some of which are exclusive to Contractbook.

What options for document editing can I use?

1. Undo/redo 

2. Text style 

3. Font type and size

4. Bold, italic, underline & strikethrough

5. Text alignment

6. Lists

7. Data fields

8. Formula

9. Table

10. Checkbox

11. Attachments

12. Horizontal line

13. More options

Undo/redo

These two buttons allow you to instantly undo your last edit or redo and go back to the instance before the change. Alternatively, you can use the keyboard command Ctrl+Z or Command+Z (Mac).

Text style

Three options for text styling are available here: 

• Paragraph: designed in general for body text
• Code: intended for any programming language or piece of code
• Four headline styles

Font type and size

You can choose the font you like and apply size to it.

Bold, italic, strikethrough & underline

To apply any of these options to a block of your text, either press the button in the Editor corresponding to the style or use the keyboard shortcuts:

• Bold: Ctrl/Cmd + B
• Italic: Ctrl/Cmd + I
• Strikethrough: Ctrl/Cmd + D
• Underline: Ctrl/Cmd + U

Text alignment

It is naturally possible to align text to the left, center, or to right.

Lists

Contractbook editor has two listing options: ordered list and bullet-point list. Both work in the same way:

• Press Enter for the next number/bullet
• Press Tab to move in (for example from 1 to 1.1)
• Press Tab + Shift to move out (for example from 1.1 to 1)
• Press Shift + Enter to add extra space between points without creating a new one

Data fields and Metadata fields

• You can click on the small "Add field" icon in the Editor's menu which will lead you to the same functionality as the "Add fields" button in the righthand Data fields sidebar:

• Once you have clicked on the "Add field" action icon, you will be able to Search for already existing or Create a new field
• Both existing and created from the action menu fields will then be available in the Data fields sidebar and can be dragged and dropped in the body of your document:

Learn how to use Data fields here.

Formula

• The Formula icon in Contractbook Editor provides you with a simple spreadsheet function
• ‍To create a formula field press the formula icon and assign the following attributes to it: Name, Format, Value, or formula

You can learn here how to use formulas to execute calculations with any variable data in your contracts.

Table

• You can choose how many rows and columns you want the table to have and then fill in the text or paste any pre-existing ones from an external document
• Tables can be added to both drafts and templates

• If you click or select text anywhere within a table a new drop-down menu will appear under the table icon in the editor (at the top of the body text in your document)
• You can use this menu to manipulate the table or delete a table format that is no longer needed:

Can I add multiple tables following each other?

If you want to add multiple tables one after another in the body of your draft or template, make sure to leave some extra empty space between them.

This way you will, later on, be able to preserve a clickable section between the tables and use it to make any changes outside of the table's boxes.   

Can I manipulate single cells in the table?

If you double-click on the outline of a single cell of a table until its outer border gets highlighted in blue, you will be able to delete cells by pressing the Backspace keyboard command, instead of an entire row or column:

Read more here about adding additional empty space or text after tables in your documents.

Checkbox

Using this icon, you can add checkboxes to your contracts.

Attachments

• Using this icon, you can add attachments within the body text of your contract. The following formats are accepted: .pdf, .jpg, .png, .doc, and .docx
• All dates available in your attachments will be scanned and automatically extracted for easy Reminder Tasks and Automations creation
• Read more about the use of attachments in your Contractbook documents here.

Can I move an attachment box above the "Message to recipients" in the editor?

It is not possible to move the “Add attachments” column above the Message to the recipient.

Instead, you can use “Embedded attachments” inside the Editor, which allow you to attach content in the body of the draft. You can find it by clicking on the paperclip icon in the editor.

Horizontal line

This will create a page-wide, horizontal line that can be used to separate pieces of content from each other.

More options

1. Photo: Add an image to your document. Here are the steps for deleting images.
2. Party details: This field is automatically added to the top section of all Contractbook documents and here you can add the details of the parties. This field is a mandatory one but can be moved to different locations. You cannot send a contract with removed Parties fields.
3. Signature details: This field is automatically added to the bottom of all Contractbook documents and here you can add the Signees details. This field is also a mandatory one but can be moved around in your document.‍
4. Link: This feature will allow you to add a hyperlink to a webpage you assign to it.
5. Pull quote: Pull quote allows you to highlight a specific piece of text by indenting it.
6. Dynamic table: This table will get populated with data from your automation and automatically adjust the number of rows in order to fit the data.

   This feature is especially meaningful when dealing with sales contracts that often include a variable amount of products. Read more about its application in our main article here and in Contractbook in-app HubSpot integrations. You can use dynamic tables to map contract data for any other tool you integrate with Contractbook. 

If you want to see what your contract will look like for the recipients, enter the Preview mode of your draft and test all the main app Editor's features. After customizing the contents, you can further customize the entire signature process as it fits best. 

If you still need additional information or assistance, reach out to us at any time by contacting our Support Team.